Your Google account is probably the last thing you think about when making your end-of-life plans. The same likely goes for logging off your online life. But it’s a good one to add to the mental list — and it’s something that’s easy to take care of any time.
It is true many people store a lot of important data on their Google Apps, be it GMail, Google Drive and so on.
Think about all the photos you have stored that your family and friends would like to have — or personal account information that your beneficiary will need to know about in the event of your death. There may be important files that you have stored on your Google Drive that someone will need access to. For those reasons, it’s a good idea to take five minutes and let Google know what to do with your data.
Make a plan with Google
The first step is to tell Google that you’re going to make a plan for your account to outlive you, or not.
1. Go to myaccount.google.com.
2. Under the Privacy & personalization category, tap Manage your data & personalization.
3. Scroll down until you see Download, delete, or make a plan for your data, and select Make a plan for your account.
4. Click on Start.
Update your contact info
1. Next, you’ll tell Google when to consider your account inactive. Tap the icon of a pencil to choose 3, 6, 12 or 18 months of inactivity on your account before taking action. Hit Save.
2. Add your phone number (this is so Google can contact you after your account has been inactive for the amount of time chosen above). You can add your phone number or that of a next of kin.
3. Add a contact email and a recovery email. Google will contact both your email addresses when your account is inactive after the waiting period you specified. For example, if you’ve taken a break from Google, for the time being, you can let the company know in an email.
4. At the bottom of the screen, tap Next.
Choose everyone you want Google to notify
In this section, Google lets you add up to 10 people to notify if your account becomes inactive according to your settings.
1. Hit Add Person to add an email address one by one.
2. You’ll select from a checklist the items you want to share with each person you add, like your calendar, contacts, Google Drive, Google Photos, Gmail. This selection helps maintain your privacy even after you’ve passed on.
3. Enter your designated person’s phone number so Google can contact them once your account has become inactive. You can also add a personal message to send to that person.
Decide if you want your Google account to be deleted
You can choose to have Google delete your account once it has become inactive. If you’ve given someone access to your account, they will have three months to download the content.
1. Swipe the toggle switch on if you want Google to delete your inactive account.
2. Click Review Plan.
3. After reviewing what you want to happen to your Google account, select Confirm Plan.
4. At any time, if you decide you don’t want your inactive account to be deleted, you can always select Turn Off My Plan.
Nobody wishes to die before the time the choose but these things happen and anyone can fall a victim. Just in case, the guide above prepares you for that because some people store lots of important data on Google Apps.
Similar preparations to make sure your Facebook account gets wiped out when you die — hopefully many, many years from now will be updated for those who don’t know how to.